Travel Reimbursement Policy

This Travel Reimbursement Policy template is a free, ready-to-use HR document designed for organizations across India. It provides a comprehensive framework covering all aspects of official employee travel — including eligible expenses (transportation, accommodation, meals, and incidentals), per diem allowance limits by city tier, domestic and international travel reimbursement rules, bill submission deadlines, manager approval hierarchy, and travel advance request procedures. Whether your employees travel by air, rail, or road, this customizable travel expense policy ensures transparent, consistent, and compliant reimbursement practices aligned with Indian corporate standards and Income Tax Act guidelines. Ideal for IT companies, FMCG, manufacturing, sales teams, and field-force-heavy organizations.